# Sharing > Sharing - Provides details on sharing assets in DataRobot. This Markdown file sits beside the HTML page at the same path (with a `.md` suffix). It summarizes the topic and lists links for tools and LLM context. Companion generated at `2026-04-24T16:03:56.663669+00:00` (UTC). ## Primary page - [Sharing](https://docs.datarobot.com/en/docs/reference/misc-ref/sharing.html): Full documentation for this topic (HTML). ## Sections on this page - [Share assets](https://docs.datarobot.com/en/docs/reference/misc-ref/sharing.html#share-assets): In-page section heading. - [Share dialog modal](https://docs.datarobot.com/en/docs/reference/misc-ref/sharing.html#share-dialog-modal): In-page section heading. - [More info](https://docs.datarobot.com/en/docs/reference/misc-ref/sharing.html#more-info): In-page section heading. ## Related documentation - [Reference documentation](https://docs.datarobot.com/en/docs/reference/index.html): Linked from this page. - [Platform and management reference](https://docs.datarobot.com/en/docs/reference/misc-ref/index.html): Linked from this page. - [Roles and permissions](https://docs.datarobot.com/en/docs/reference/misc-ref/roles-permissions.html): Linked from this page. - [share custom models and environments](https://docs.datarobot.com/en/docs/classic-ui/mlops/deployment/custom-models/custom-model-workshop/custom-model-actions.html): Linked from this page. - [tenant isolation and collaboration](https://docs.datarobot.com/en/docs/platform/admin/manage-entities/tenant-isolation-and-collaboration.html): Linked from this page. - [adding team members to a Use Case](https://docs.datarobot.com/en/docs/workbench/nxt-workbench/usecases/build-usecase.html#share): Linked from this page. - [sharing a custom application](https://docs.datarobot.com/en/docs/wb-apps/custom-apps/manage-custom-app.html#share-applications): Linked from this page. - [sharing a deployment from Console](https://docs.datarobot.com/en/docs/workbench/nxt-console/nxt-overview/nxt-deployment-actions.html): Linked from this page. - [user email, group, or organization](https://docs.datarobot.com/en/docs/platform/admin/admin-overview.html): Linked from this page. - [Notification center](https://docs.datarobot.com/en/docs/platform/toolbar/user-notif-center.html): Linked from this page. - [AI Catalog](https://docs.datarobot.com/en/docs/classic-ui/data/ai-catalog/catalog.html): Linked from this page. - [Project control center](https://docs.datarobot.com/en/docs/classic-ui/modeling/manage-projects.html): Linked from this page. ## Documentation content # Sharing You can share a variety of assets within your organization, including Use Cases, datasets, applications, and models. You may want to do this, for example, to get the assistance of an in-house data scientist who has offered to help optimize your data and models. Or, perhaps a colleague in a different group would benefit from your model's predictions. When you share an asset with a user, group, or organization, DataRobot assigns the default role of User or Editor to each selected target (See [Roles and permissions](https://docs.datarobot.com/en/docs/reference/misc-ref/roles-permissions.html) for more information). Note the following when sharing or removing access: - Not all entities allow sharing beyond a specific user. - You can only share with active accounts. - You can only share up to your own access level (a consumer cannot grant an editor role) and you cannot downgrade the access of a collaborator with a higher access level than your own. - Every entity must have at least one owner (entity creator by default). To remove the creator, that user must assign the owner role to one or more additional collaborators and then remove themselves. - Data connection and data asset entities must have at least one user who can share (based on the “Allow sharing” setting). > [!NOTE] Note > You can also [share custom models and environments](https://docs.datarobot.com/en/docs/classic-ui/mlops/deployment/custom-models/custom-model-workshop/custom-model-actions.html) as part of the MLOps workflow. ## Share assets To increase collaboration, you can share assets with other DataRobot users, groups within your org, and with the entire organization. However, note that it is required that users and groups must belong to the same organization when sharing. See [tenant isolation and collaboration](https://docs.datarobot.com/en/docs/platform/admin/manage-entities/tenant-isolation-and-collaboration.html) for details. The share modal functionality is largely the same across DataRobot, however, there can be minor variations depending on the asset type. Variations can include external sharing, the ability to add a note and/or send a notification, different sharing roles, and more. See below for examples: **Share Use Case:** When [adding team members to a Use Case](https://docs.datarobot.com/en/docs/workbench/nxt-workbench/usecases/build-usecase.html#share), you can only add users and/or organizations. [https://docs.datarobot.com/en/docs/images/share-usecase-1.png](https://docs.datarobot.com/en/docs/images/share-usecase-1.png) **Share application:** When [sharing a custom application](https://docs.datarobot.com/en/docs/wb-apps/custom-apps/manage-custom-app.html#share-applications), you can enable an external sharing link and optionally, send a notification and/or add a note. [https://docs.datarobot.com/en/docs/images/share-app-1.png](https://docs.datarobot.com/en/docs/images/share-app-1.png) **Share deployment:** When [sharing a deployment from Console](https://docs.datarobot.com/en/docs/workbench/nxt-console/nxt-overview/nxt-deployment-actions.html), you can choose from the following roles: Owner, User, Consumer. The User role replaces the more commonly seen Editor role. [https://docs.datarobot.com/en/docs/images/share-deployment-1.png](https://docs.datarobot.com/en/docs/images/share-deployment-1.png) If you encounter an error, review the [data asset roles](https://docs.datarobot.com/en/docs/reference/misc-ref/roles-permissions.html#shared-data-connection-and-data-asset-roles). ## Share dialog modal The fields of the Share dialog differ slightly. Generally: | Field | Description | | --- | --- | | Share with | Identifies the recipient(s). This can be any combination of user email, group, or organization (if supported). | | Role | Specifies recipient access level to the asset. You can grant access at the same or a lower level than your own access. | | Shared with | Lists the recipients and their assigned roles (and, for dataset, additional privileges). Use the dropdown to change the role, click the x to remove a recipient. | | Allow sharing | Provides the recipient with permission to re-share the asset with others (up to their level of access). | | Can use data | Allows the recipient to use the dataset for certain operations (e.g., download data, create project from dataset). | | Add note | Allows you to add a note that to be included in the notification sent to the recipient. | ## More info The following provides additional documentation related to sharing. - Tenant isolation and collaboration - Roles and permissions - Role priority and sharing - AI Catalog - Notification center - Project control center