Files¶
The Files tab in Registry is a centralized place to store, share, and search files of any type, including structured and unstructured data, documents, and binaries. It's commonly used to hold the data behind unstructured knowledge workflows, but you can use it for any files you need to manage and reuse.
See also:
When unstructured data is added as part of a workflow within DataRobot, after registration is complete, the file is accessible from this page (even if the associated Use Case is deleted).
From here, you can:
| Element | Description | |
|---|---|---|
| 1 | Filters / Search | Filter files by Source, Owner, and Tags, or search by file name. |
| 2 | + Add files | Register files using the selected method:
|
| 3 | Actions menu | Open the menu to download or delete the file. |
For each registered file, the following columns are displayed in the table:
| Columm | Description |
|---|---|
| Name | The name of the registered file. Click the file to modify its name. |
| Type | Indicates if the item is a file or folder. |
| Source | Indicates how the file was uploaded (e.g., local file). |
| Files | The number of files within the container. |
| Created on | When the file was first added. |
| Last modified | When the file was last updated. |
| Created by | The user who first added the file. |
| Tags | User-defined tags associated with the file. |
Select one or more files to activate additional file actions at the top of the page.
A counter displays the number of items actively selected and to the right, you have the option to:
- Link to Use Case: Link the files to one or more Use Cases.
- Share: Share the files with a user, group, and/or organization.
- Tag: Add tags to the files to use for filtering.
- Delete: Delete the files from Registry. Doing so removes the files from and Use Cases they're associated with.
View files¶
Click on a file row to open the file details pane, providing additional information about the specific item, including a preview and version history. The center panel displays a tabular preview, as well as file actions:
| Element | Description | |
|---|---|---|
| 1 | File name | Click to edit the file name. |
| 2 | + Add files | Adds a new version to the selected file:
The new version appears under File versions on the right. |
| 3 | Expand preview | Opens a full-page version of the preview. |
| 4 | Download | Downloads the file to your local machine. |
| 5 | Delete | Deletes the file from Registry and all Use Cases linked to it. |
Viewing folders
When viewing folders, there are two display options:
-
List: Selecting a new folder only displays the information for that specific folder. Use the breadcrumbs at the top see the current hierarchy. In this example, the main folder
test_fold_2is selected, and then the foldernest_fold_1.
-
Columns: Selecting a new folder opens a new panel the right. This view is recommended for browsing as it allows you to view more of your data once as well as easily navigate between folders.
File metadata¶
In the right panel, the Information dropdown displays file metadata:
| Row | Description |
|---|---|
| Tags | User-defined tags added to the file. |
| Size | The size of the file. |
| Created | When the file was uploaded, represented as YYYY-MM-DD HH:MM:SS. |
| Modified | When the file was last updated, represented as YYYY-MM-DD HH:MM:SS. |
| Owner | Who uploaded the file. |
| Catalog ID | The unique identifier used to reference the file programmatically. Each catalog item has its own ID, permissions, and version history (i.e., there is one catalog, but there can be more than one version). |
| Version ID | The unique identifier for specific file version. |
File versioning¶
In the right panel, the Versions dropdown displays a version history of the file, including when the version was added and by whom.
Each file entry supports multiple versions, allowing you to upload a new version of the file without creating a separate entry, preserving a history of how the file changes. Click to view a specific version of the file.